Career Opportunities
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Receptionist cum Office Administrator
| Department | Human Resources |
| Location | Kuala Lumpur, Malaysia |
| Position Type | Full Time |
JOB SUMMARY
Be the friendly face of our office! You will welcome visitors, answer calls, and keep the office running smoothly by helping with admin tasks. If you love being organized, helping the team, and making the office a fun, efficient place to work, this role is perfect for you!
Essential Duties & Responsibilities
Essential duties and responsibilities include the following (other duties may be assigned):
Welcome visitors, handle incoming calls, take messages, and ensure smooth communication with the right personnel.
Manage appointments, maintain calendars, update contact lists, and process mail and faxes efficiently.
Assist with filing, photocopying, collating, and other day-to-day administrative tasks to ensure an organized office.
Support meeting arrangements, room bookings, liaise with building services, and assist in internal communications for employee events.
Prepare documents such as reports, memos, and correspondence, and handle payments as required.
Perform any other related tasks and duties assigned by the reporting manager.
Education & Experience
SPM / STPM / Diploma or equivalent.
Minimum 1 year of relevant experience in a receptionist function.
Strong proficiency in Microsoft Office (Word, Excel, PowerPoint).
A committed team player with good communication and interpersonal skills.
Calm composure, organized and resourceful.
Work Environment
This role offers a dynamic and lively office environment where no two days are the same. You will be the friendly face welcoming visitors and interacting with both clients and colleagues, while also gaining hands-on experience in HR and general office operations. It is a collaborative space where teamwork is valued and everyone supports each other to keep things running smoothly. You will have the chance to multitask, stay organized, and develop a proactive approach, all while contributing to a positive and welcoming workplace environment.
ADDITIONAL CODE OF CONDUCT COMPETENCIES
To perform the job successfully, this individual should demonstrate the following competencies:
Attitude – Demonstrate a positive “can do” attitude; show motivation; must be goal oriented and a self-starter; be “solution-minded” rather than “problem-minded”.
Work Ethics – Must be dedicated, responsible, hard-working, and a team player.
Oral Communication – Speak clearly with customers and employees in all situations; listen and get clarification; respond well to questions; demonstrate positive response to others.
Written Communication – Write clearly and informatively; edit work for spelling and grammar; vary writing style to meet needs; able to read and interpret written information.
Professionalism – Approach others in a tactful manner; react well under pressure; treat others with respect and consideration, regardless of their status or position; accept responsibility for own actions; follow through on commitments.
Safety and Security – Observe safety and security procedures; determine appropriate action beyond guidelines; report potentially unsafe conditions; use equipment and materials properly.
Attendance, Punctuality, Dependability – Be consistently at work and on time; ensure work responsibilities are covered when absent; arrive at meetings and appointments on time; follow instructions, respond to management direction; take responsibility for own actions; keep commitments; commit to long hours of work when necessary to reach goals.
For interested and qualified applicants, please submit your CV with a cover letter by clicking on the APPLY FOR THIS POSITION button. Please indicate clearly the position being applied for in the email. We will contact shortlisted applicants in due time. Thank you in advance for your time and interest.
