HR Administrator

Job Title: HR Administrator
Department: Human Resources
Reports to: Senior Director of Human Resources

Summary: The Human Resources Administrator supports the overall functions and duties of the HR department including benefits, wellness, internal events, and the mailroom. Administer policies and programs while promoting equity, fair treatment, and positive employee relations.

Essential Duties and Responsibilities

Essential duties and responsibilities include the following. Other duties may be assigned.

1. Maintains confidentiality of employee’s personal information such as salaries, social security numbers, benefits, garnishments, and all employee files.
2. Records employee information such as personal data, compensation, benefits, tax data, attendance, performance reviews or evaluations, and termination date and reason.
3. Updates employee files to document personnel actions and to provide information for payroll and other uses.
4. Examines employee files to answer inquiries and provides information to authorized persons.
5. Maintain Employee files (including personnel, medical, 401 k, and files of any legal related information received).
6. Handle all garnishments. (Accept, give to payroll, notarize, copy and distribute to appropriate parties)
7. Employee Referral Bonus. (Check all hired employees’ applications for referrals, log in file, request initial check and points and if both employees are still employed at 90 days request final distribution)
8. Maintain resume files and coordinate the distribution of hard copy resumes to appropriate departments.
9. Processes Verifications of Employment.
10. Fill out various documents from workforce services and other state agencies regarding employees (Child Services, CHIP, etc.) and return in a timely fashion.
11. Set-up all new employees with a BlueSteel® /employee number and have BlueSteel® admin to distribute points.
12. Maintain 401k binders.
13. Employee Data Change. (When employees change a name or an address change with 401k, EMIA, and Cafeteria)
14. Assist employees with any questions.
15. Distribute VAC/PTO report to managers.
16. Handle all returned mail for employees or former employees.
17. Create and maintain insurance waive or enroll spreadsheet.
18. Send out term list weekly.
19. Tracks and enters all wellness tracking sheets.
20. Supports Mail Room in all assigned duties.

Education and/or Experience:

One to two years related experience and/or training; or equivalent combination of education and experience.

Competencies:

• Confidentiality – Maintains confidentiality of employee’s personal information building trust and confidence.
• Design - Generates creative solutions; Uses feedback to modify designs; Demonstrates attention to detail.
• Problem Solving - Identifies and resolves problems in a timely manner; Develops alternative solutions; Works well in group problem solving situations.
• Project Management - Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and budget.
• Technical Skills - Pursues training and development opportunities; Strives to continuously build knowledge and skills.
• Customer Service - Solicits customer feedback to improve service; Meets commitments.
• Oral Communication - Participates in meetings.
• Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
• Cost Consciousness - Works within approved budget; Develops and implements cost saving measures; Contributes to profits and revenue; Conserves organizational resources.
• Ethics - Treats people with respect; Keeps commitments; inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
• Judgment - Includes appropriate people in decision-making process; Makes timely decisions.
• Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
• Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.
• Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
• Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Language Skills:
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Mathematical Skills:
Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Reasoning Ability:
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills:
To perform this job successfully, an individual should have knowledge of Project Management software; Human Resource systems; Internet software; Spreadsheet software and Word Processing software.

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is frequently required to use hands to finger, handle, or feel. The employee is occasionally required to stand; walk and reach with hands and arms. The employee must frequently lift and/or move up to 10 pounds.

Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.